People Management

As your church grows, staying connected gets harder. Ministry Tracker provides seamless, robust directory features to keep everyone informed and in touch.

Directory

Know your members. Store contact information, important anniversaries and details, relevant medical information, and more. Guard sensitive information so that only certain staff can see it, and access information anytime—even from your phone.

Families

Know who goes together. Group individuals by families and blended families to have all the information in one convenient place. Designate primary contacts so everyone on staff knows the best person to get ahold of for any family.

Member Portal

Let others share the load. Church members can create and update their own information, browse the directory, view a ministry calendar, sign up for events, give online, and more.

Communication

Keep your congregation informed without spending hours on emails, texts, and phone calls. The communication hub makes all your communication quick yet comprehensive.

Email

Send great emails fast. Use the custom email editor to build your own templates, then send to anyone in your church directory with a click—including groups. Delayed delivery lets you knock all your emails out at once, and you get unlimited sends.

Text

Reach out on the go. Text anyone from your computer or device, and they can text right back. Use texting for attendance, event registration, and real-time polling. All communication comes from your 10-digit number, so people will recognize the sender and can respond easily.

Voice Calling

Add a personal touch to your communication. Send voicemails to any individual or group, or even to your whole congregation at once. Record your message right in Ministry Tracker or use your own phone. A call is faster than email and adds a personal touch.

Labels & Envelopes

Save time and money on mailing. Print address labels to a standard printer, directly to a Dymo LabelWriter, or right onto envelopes. Combine individuals at the same address to avoid sending duplicates, and adjust the address heading to match your intended recipients.

Scheduling

No one should have to be a professional coordinator to plan a church event. Ministry Tracker’s event planning features takes the headache out of scheduling for staff and volunteers.

Volunteers

Recruit volunteers without endless emails and juggling schedules. Volunteers and staff can set their availability, and Ministry Tracker will show you any scheduling conflicts. Schedule once and be done.

Resources

Make setup easy. Reserve resources for any event, like A/V equipment, furnitures, vehicles, or rooms. You can even add items to repeating events so you only have to reserve them once.

Calendar

Get a bird’s eye view of what’s happening at your church. See events, volunteers, and resources all in one calendar. You can also store notes and communicate with volunteers right from the calendar. Since everyone is consulting the same schedule, everyone stays in the same loop.

Events

Make getting together a breeze. Easily promote events and track attendance so you can see who’s getting involved and how you can get even more people plugged in.

Promotion

Share events quickly. Create one-time or repeating events and they’ll automatically load to the church calendar. Then share it from Ministry Tracker, post it to your church website, or sync it with an existing Google calendar. All the event details you create are accessible to people right in the calendar.

Registration

Make registration easier for everyone. The Member Portal lets attendees view, register, and pay for events, and the Registration Manager lets you see how much space is still available, communicate with anyone who’s registered, and track who still needs to pay.

Attendance

Create a sense of belonging. Use Standard Sign-In‑ at attendance kiosks so that people can check-in when they arrive, and then print a generated list later for follow-up. Getting together where there’s no Internet? With a click you can print an attendance sheet beforehand for people to fill out manually.

Groups

No more outdated lists or lengthy email threads—everything you need for creating and monitoring groups is right here. Build any team and enjoy automatic updates to lighten your load.

Standard Groups

Keep track of who’s in your small groups, Bible studies, worship teams, and more. Your leaders can quickly link members to new or existing groups. Then it’s simple to communicate to and within the group via text or email.

Smart Groups℠

Make group management even easier. Ministry Tracker automatically creates Smart Groups by age, gender, or keyword, so you can pull up any group with a simple search. Groups stay dynamic and up to date because of how they integrate with the entire Ministry Tracker system.

Safe Child Check‑in

Want a system that is quick yet highly secure? Ours takes just seconds, offers mobile check-in, and prints a unique tracking number to ensure children are released to the right adult.

Sign-in Tags

Create custom tags. Add your church’s logo and details specific to each child, such as a callback number for parents or symbols for allergies. Everything is tied to the child’s profile in Ministry Tracker, ensuring all the info you need is there when you need it.

Secure Tracking Numbers

Keep your kids safe with auto-generated tracking numbers. At check-in, each kid or group of siblings are assigned a unique code. A new code is generated each time, and it never appears next to the child’s name, ensuring their safety should the ticket get lost and fall into the wrong hands.

Custom Labels

Give your events and ministries a professional look with custom labels. Our LabelWriter feature lets you print labels with small images, basic personal information, and anything specific to your program or ministry.

Financial Management

Say goodbye to spreadsheets. Manage nearly all your church’s finances in one place. Track giving and pledge drives, create budgets and customized reports, and even prepare tax receipts.

Online Giving

Make giving easy. Members can give securely by mobile, desktop or even text message. Transactions are attached to people or family records for easy reporting and end of year tax statements. Incredibly low rates with no added fees ensure you're saving money while making giving easier than ever.

Budgeting and Pledge Drives

Take the stress out of finances. Intuitive tools let you manage budgets, pledge drives, building funds, and more. Track giving and expenses across your whole church, and set up pledge drives separate from your normal budget. Easily track progress and communicate with givers.

Tax Receipts

No more dreading tax season. Because giving history is stored in Ministry Tracker, you are literally clicks away from processing year-end giving receipts. Send by email or print pre-formatted letters for mailing.

Reports

Plan your church’s future with robust reporting. From sweeping overviews to small details, Ministry Tracker provides the data you need for upkeep, planning, and vision-casting, all in one place.

People Reports

Use reports to help shepherd your whole church. See when individuals have met with staff, the last time they came to an event, or any prayer requests or spiritual commitments they’ve made. View assignment reports for staff or volunteers to see who is being mentored and who isn’t.

Attendance Reports

See who may be falling through the cracks. Create attendance reports by any detail, such as event types, groups, and grade levels. Or view weekly, monthly, and annual attendance. Use the reports to see who could use a follow-up, then check in with them to make sure all is well.

Directories

Foster relationships within your church body. Create people, group, and family directories from information stored in Ministry Tracker, both for internal use and distribution. Include photos, contact information, and more. You can even create directories based on roles or membership status.

Security & Privacy

Ministry Tracker holds a lot of confidential information, and since it’s yours, we guard it with sophisticated technology and never share or sell it.

Data Integrity & Security

We work around the clock to ensure your data stays in the right hands. We offer 256-bit SSL encryption, secured firewalls for all servers, regular vulnerabilities scanning by a 3rd party, and more. That may sound like tech jargon (and it is), but it means we take security very seriously.

Backup and Recovery

Better to keep data safe in the first place than to try to restore it. We offer real-time backups to multiple data centers to keep data current and protected. Even in the event of a power failure, our systems keep running on backup generators so we don’t lose your data.

Importing Services

Want us to import your current data into Ministry Tracker for you? We can do that—and do it securely while guarding your privacy. Simply email support@ministrytracker.com and ask about our paid importing services, and we’ll be happy to follow up.

Mobile

Ministry can happen anywhere, so your software should follow. We’ve optimized all our features for mobile so Ministry Tracker is just as good on smartphones and tablets as it is on desktops.